DTCI Tips - IMAP, POP3, Exchange....what's it all about?

March 21, 2016

You may have, at one time or another, wondered what the heck IMAP, POP3, and Exchange email servers are all about and how they differ.  I’ll admit it….I’ve even thought, “should I care?”. 


Yes, I…we should care.  With growing emphasis on remote access to email through various mobile devices it helps to understand some differences that matter.  DTCI Tips** aims to help you gain a better understanding of some features of these servers and to help determine what is relevant. 


Exchange and IMAP servers give you the ability to sync mail between devices (POP3 does not).  What’s email sync?  An example is when you delete an email from your PC, it's also deleted from your mobile device (synced).   Exchange and IMAP also provide OUT OF OFFICE, CALENDAR, and access to EMAIL CONTACTS on your mobile device – POP3 does not.  Big shout out for Exchange and IMAP, particularly for business email. 


Think about this…… do you need access to email even when you don’t have access to the internet?  IMAP and POP3 are webmail servers that operate exclusively over the internet.  No internet, no email. 


Many professionals, particularly in our region, work in remote locations where internet is not always available.  With Exchange living on your computer or device you can access email even when you’re not connected to the internet.  This gives you the capability to compose or edit email without internet connectivity.  Placement of the email in your Outbox will have it off and running when you regain internet access. 


Another business advantage to Exchange is the ability to share CALENDARs.  This means, for example, that I can easily pick a day and a time to schedule a DTCI team meeting without asking everyone what works - I simply look at shared calendars and can quickly proceed.  Talk about a tool that aids in productivity! 


For the business minded professional, the minimal cost of Exchange is quickly justified with capabilities that give a lot more flexibility and ease in managing email on all devices.


Did you know that DTCI will be presenting at some of the upcoming FREE Glenwood Library Workshops?  Topics include Business Use of Your iPhone and iPad as well as Outlook (Exchange) as a Tool for Business.  Click here for more information.   


If you have questions or would like to have a discussion regarding your IT environment as a business tool, CONTACT US.

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